Quick Start

Quick Start

This guide will help you get started with Inventarium in 10 minutes.

Understanding the Data Model

Inventarium uses a hierarchical structure:

Product (e.g., "Acetonitrile HPLC Grade")
    └── Package (e.g., "2.5L bottle from Sigma-Aldrich")
            └── Batch (e.g., Lot "SHBM1234", expires 2026-06-30)
                    └── Label (individual unit with barcode)

• Product: What you're buying (generic description)
• Package: How you buy it (supplier, size, price)
• Batch: When you bought it (lot number, expiration)
• Label: Each physical unit in your inventory

Main Window

When you open Inventarium, you'll see the main window with:

• Menu bar: Access all features
• Toolbar: Quick access to common functions
• Status bar: Current user and database info

Basic Workflow

1. Add a Product

1. Go to Data → Products
2. Click New
3. Enter:
   • Reference: Short code (e.g., "ACN-HPLC")
   • Description: Full name (e.g., "Acetonitrile HPLC Grade")
4. Click Save

2. Create a Package

1. Go to Data → Packages
2. Click New
3. Select the product
4. Fill in:
   • Supplier: Select from list
   • Reference: Supplier's catalog number
   • Packaging: Size/quantity (e.g., "2.5L")
   • Category: Type of product
   • Location: Where it's stored
   • Conservation: Storage conditions
   • Reorder level: Minimum stock before alert
5. Click Save

3. Register a Batch (Lot)

1. Go to Warehouse → Batches
2. Select the package
3. Click New
4. Enter:
   • Lot number: From the product label
   • Expiration date: From the product label
5. Click Save

4. Load Labels (Add Stock)

1. Go to Warehouse → Load
2. Select the batch
3. Enter quantity to add
4. Click Load

Each label gets a unique barcode automatically.

5. Unload Labels (Use Stock)

When you use an item:

1. Go to Warehouse → Unload
2. Either:
   • Scan the barcode, or
   • Select the label from the list
3. Click Unload

The label is marked as used with today's date.

Checking Stock

Current Stock

• Warehouse → Stock: See all items in stock
• Items are color-coded:
  • 🟢 Green: OK
  • 🟡 Yellow: Low stock or expiring soon
  • 🔴 Red: Expired

Reorder Alerts

• Warehouse → Reorder: See items below minimum stock level

Expiring Items

• Warehouse → Expiring: See items expiring within 90 days

Keyboard Shortcuts

Shortcut	Action
Alt+N	New
Alt+S	Save
Alt+C	Cancel/Close
Escape	Close window
F5	Refresh

Next Steps

• Products and Packages - Detailed guide to managing products
• Batches and Labels - Learn about lot tracking
• Requests and Deliveries - Create purchase orders
• Statistics - Analyze your inventory

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